Business travel is becoming an integral part of many modern professions. But, businesses still need to have a travel safety plan for the 46% of employees who often travel for work.
22% of business travelers need to gain the knowledge of necessary steps for corporate travel safety. Of course, you won’t prefer to belong to one of them.
There is no denying that a safety culture is crucial to maintain inside your office. You must include it when employees travel, whether domestically or internationally.
Unexpected occurrences on any business trip are not uncommon. For example-sickness, robbery, or getting stranded in bad weather. If your organization is investing in the safety of the workers, then travel safety standards should be maintained as well.
We bring you corporate travel safety tips to consider during every business trip.
|Know Our Corporate Travel Safety Tips In 30 Seconds|
|– Develop an Official Travel Safety Strategy |
– Categorize Safety And Health
– Maintain support
– Responsibility delegation
– Performing a risk analysis
– Keep your team ready for anything
– Create a travel safety checklist
– Understand and abide by local rules
– Keep in mind that people’s risk levels vary
|– Create a system for reporting progress|
– Keep an eye out for frequent flier destinations
– Get reliable means of interaction by investing in suitable software
– Keep your collection of staff contact information up to date
– Put into action intelligence gathering and monitoring systems
– Avail use of intelligence experts
3 Potential Dangers Of Business Travel
If your staff often visit other regions, you should be aware of the following possible dangers.
- Disruption of political order
Political unrest has the potential to disrupt itineraries and put tourists in danger. The country’s political instability exacerbates the risk associated with business in Bangladesh. According to up-to-date advice and information, careful preparation is required for business travel to and within politically problematic locations.
- Health & Sanitation
Health problems are not always predictable. You should be mindful of a variety of health-related factors during corporate trips, such as:
- Ensure your employees know nearby medical facilities before they really need them.
- While working far away, it is important to maintain the same level of sanitation as at home.
- Ensure your employees get all vaccinations required for the country before arriving there to protect themselves from any health problems.
- Safety of lodgings
There is a higher risk of theft at hotels. You should always take precautions to guarantee employee safety, whether in an Airbnb or hotel.
Know the safety features of the place, such as whether or not the reception area is open at all hours. Check out your immediate neighborhood with Google Street View.
Tips For Corporate Travel Safety
Below are some guidelines we’ve compiled to help you feel more at ease while sending personnel on business trips.
Developing An Official Travel Safety Strategy
Being prepared is always better than being reactive. A company trip with a secure travel protocol is among the most effective ways to show your concern. The strategy involves all the measures your company implements to ensure its personnel’s safety.
Categorize Safety And Health
In the ever-changing global threat landscape, travelers are particularly vulnerable to dangers. Your employees’ safety is more crucial than any other factor while making a company’s travel policy.
During travel, employees face more significant risks in their line of work. You have a responsibility to care for them regardless of their location. Your staff can’t do their work under stress.
Before scheduling any business trips, discussing them with relevant parties is essential. Especially consult with those in charge of travel risk management. You may use their viewpoint and knowledge. It’ll help to improve your team members’ safety while they’re overseas.
As always, it’s best to make sure that people are accountable and that the policy is well thought out by giving them particular jobs. Maintaining safety while traveling can be challenging, based on the location and type of trip.
Hiring a team to help you will make things easier when things get confusing. The success of your strategy depends on clearly defining who is accountable for what.
Performing a Risk Analysis
There are many threats and problems that business visitors have to deal with, such as
- Travel problems
- Criminal activity and terrorists
- Unrest in the government or society
- New rules about traveling
- Health crises and disease spread
- Bad weather
- Natural calamities
Before a work trip, companies need to closely monitor where their employees will go to ensure there aren’t any active or possible threats. As part of an official danger assessment, everyone involved must look at the potential risks of travel and decide if precautions need to be taken or if specific high-risk travel plans should be avoided altogether.
Hire threat intelligence agencies with threat history to see past events in a region, and travel safety maps may help visualize dangers.
Keep Your Team Ready for Anything
When coming up with standard procedures for employee travel, the “all-hazards” method can be helpful. You don’t have to prepare a plan for every possible contingency. However, you should look for probable or high-impact situations.
But you may set up the ability, resources, and safety precautions to respond to anything anytime.
Create a Travel Safety Checklist
Policies regarding employee safety on business trips are certain to differ from one organization to the next and from one trip to the next.
- Trip preparations
- What to bring (for your own protection)
- Paperwork for Travel
- Confidence in COVID
- Where to go for help when you need medical attention
- Guidelines for safe ground transportation (such as using a rented automobile or using public transit)
- Communication protocol
Understand and Abide by Local Rules
A lot of tourists talk about experiencing “culture shock” when they get to a new place. Visitors can sometimes break traditional rules without even realizing it. Teach your people about the local practices to help them get ready for their trip and avoid any social problems they might have.
Keep in Mind that People’s Risk Levels Vary
Pay attention to which of your workers may be more at risk while away. For instance, 83% of business tourists who are women are worried about their safety. Assault, hate crimes, abduction, and sexual harassment are all concerns that may impact vulnerable populations.
So, any organization’s travel safety instruction should also include particular counsel and tools to handle or report these situations. It is important to keep track of visitors’ plans in these situations so that you can help them immediately if something goes wrong.
Create a System For Reporting Progress
A better general trip experience will come from giving workers a way to share problems. Travel is a crazy business, so your plans may not work out even if you try your best. Keep in touch with the people in charge of travel plans to know about flight delays, reserving accommodations, and other problems.
This way, you and your team can fix them while keeping your traveling employees on track.
Keep An Eye Out For Frequent Flier Destinations
You should keep an eye on the region even after your workers have returned from a business trip. This will help you better understand the regional threat situation and how common and dangerous common risks are.
If your staff must often visit this area—say, to go to a partner’s or client’s office—this information is crucial.
Get Reliable Means of Interaction By Investing in Suitable Software
The correct equipment and specific communication for business travel may go a long way toward assuring the safety of your staff. Make sure you have the following features and functions in your emergency communication device:
- A simple-to-use interface makes it easy to send and receive notifications.
- Support user-to-user communication by letting them adjust their statuses in response to messages.
- Quick surveys of staff to identify whether anybody is in danger or needs help are called “wellness checks.”
- Using pre-made notification templates saves precious time when every second counts.
- Make use of event pages to collect all the latest details on a certain event in one convenient location.
- Since accidents may happen at any moment, you need to be able to access the system from anywhere.
Keep your Collection of Staff Contact Information up to Date
You might have excellent communication tools and methods in your organization. But with the correct information, your well-thought-out notifications will reach the right people.
Standard options include letting employees update their own data in business listings or HRIS systems. Having an outdated phone number prevents an employee from receiving crucial information. So, you must have a system of communication that syncs contact details with those existing records.
Put into Action Intelligence Gathering and Monitoring Systems
You can better safeguard the safety and security of your employees during a business trip with an understanding of the risks they may face. The safety of your workers when they are on the road requires a reliable threat intelligence system. Using hundreds of data sources, reliable threat-monitoring technologies can detect and track risks in real-time.
As a result, you can keep your staff safe as they travel. These tools consider past threats to provide a more complete view of the situation.
Avail Use of Intelligence Experts
Keeping up with new security threats is a constant challenge for in-house teams of any size. Fortunately, top-tier threat intelligence services have actual human analysts who can help you through the deluge of data and find what you need. Solutions like Sentry Security Services may help you further fine-tune your situational awareness.
Tips On Avoiding Being Targeted For Violent Crime
- Avoid drawing attention to yourself; criminals typically target the new face in town.
- Avoid potentially hazardous regions using your preparation resources or consulting reliable local consultants.
- Don’t stand in the middle of the sidewalk reading a map or talking on your cell phone. Stop by a crowded café or store to figure out where to go.
- Avoid becoming drunk since it weakens your defenses.
- Don’t show off a bunch of plastic or cash.
- If you’re concerned about your safety, asking for a suite on the 2nd floor will get you away from busier places.
- Don’t go home by yourself.
- You may get advice on where to avoid from taxi drivers, hotel personnel, waiters, and police by talking to them.
- Avoid situations where strangers might target you, such as protests and political gatherings.
In light of the current security climate, businesses must have a comprehensive corporate travel safety strategy. Since business travelers are vulnerable to different dangers, firms need to foster an environment of safety that follows workers wherever they go.
Your employees’ travel safety plan is not anything static. Instead, you should keep changing the trip policies based on the regular changes in possible threats.
You must consider all the risks and inform your employees about the up-to-date ways to handle them. We’ve already talked about some tips that will be helpful to maintain the corporate travel safety of your organization.
You can contact here if you need a professional hand on this matter.
Frequently Asked Questions
It mandates that businesses ensure the safety of their workers at all times. Even when they are away from the office on official business, however, this responsibility may be met via implementing a system known as “travel risk management.”
To make sure that businesses are not wasting their travel expenditures on unnecessary expenses, business travel management is essential. It specifies how workers are to plan business travels and guarantees that money is spent wisely.
Several companies implement travel security policies to safeguard the safety of business travelers. This strategy outlines the procedures workers and supervisors of business trips must follow. A travel security strategy helps ease employees’ minds while away from home on business.